Invoice Verification Software for Commercial Lenders
Zolvo is invoice verification software built for factors, asset-based lenders, and private credit funds that need to confirm every receivable before they fund it. Instead of calling debtors one at a time and tracking confirmations in spreadsheets, our AI invoice verification engine runs multi-channel debtor confirmation, eligibility and SOP checks, and fraud screening on every invoice, then logs each step with a timestamped audit trail. The result is automated invoice verification that compresses hours of manual work into minutes and cuts your funding exposure to fraud and over-advancing.
Zolvo augments the systems you already run. It connects to LoanPro, FactorSoft, QuickBooks, and bank feeds through Plaid, so you get invoice verification automation without a rip-and-replace migration. Go-live is roughly 2 weeks, pricing starts around $500 per month, and the platform is SOC 2 Type II certified, GDPR aligned, and encrypted with AES-256.
What invoice verification software does
Invoice verification is the control that sits between a funding request and a wire. It answers four questions for every invoice: did the goods or services arrive, is the amount correct, when will the debtor pay, and is this receivable real and unencumbered. Manual verification is the slowest and riskiest step in factoring because it depends on people chasing confirmations. Automated invoice verification turns that step into a repeatable, scored workflow that runs the same way every time and never forgets a follow-up. To see where verification fits in the broader funding lifecycle, read our overview of factoring operations and the fundamentals in our invoice factoring glossary.
Multi-channel debtor confirmation
Debtors respond on different channels, so Zolvo escalates across all of them automatically. A portal check runs first where one is available, email verification fires next, and phone outreach escalates if there is no response. Follow-ups are scheduled, not manual: reminders and escalations fire on a set cadence, with every contact logged. You always know exactly who confirmed what, through which channel, and when, which means an LP or auditor question about a specific invoice gets an immediate, traceable answer.
SOP and eligibility checks
Every invoice runs through your standard operating procedure as structured checkpoints: receipt of goods, invoice amount confirmation, payment date confirmation, and proof of delivery. Each checkpoint tracks its source and status (confirmed, unconfirmed, or pending). Eligibility rules screen for concentration limits, ineligibles, aging, and cross-portfolio exposure so over-advancing is caught before funding rather than at the next field exam. Verification feeds directly into downstream receivables automation, so a confirmed invoice flows straight into reconciliation and collections without rekeying.
Fraud and duplicate detection
AI-generated fake invoices and double-financing are the fastest-growing risks in receivables finance. Zolvo cross-references invoices, debtors, and documents across your entire portfolio to surface duplicates, suspicious patterns, and the same receivable pledged to more than one lender. For the deep dive on detection methods, see our dedicated invoice fraud detection page, and learn how the classic scam works in our explainer on double pledging.
Formats and integrations
Zolvo ingests invoices in the formats lenders actually receive: PDF, scanned images, CSV and Excel batches, EDI, and emailed attachments. Documents are parsed, normalized, and matched to the funding request automatically. On the system side, two-way connections to LoanPro, FactorSoft, and QuickBooks keep your book of record in sync, while Plaid bank feeds confirm that funds and payments line up with what was verified. Because Zolvo sits on top of your stack, the existing workflow your team knows stays intact.
ROI of automated invoice verification
The payoff is measurable. Lenders running Zolvo see up to a 70% reduction in operations cost, reconciliation that runs 12x faster, and 87% of payments auto-matched so staff handle only the exceptions. Verification that used to take a string of manual calls and emails per invoice becomes a scored workflow that runs in the background, which means the same team can underwrite more volume without adding headcount, and fraud losses drop because nothing funds without confirmation.
Frequently asked questions
What is invoice verification software?
It is software that confirms an invoice is genuine, accurate, and eligible before a lender advances against it. Zolvo automates debtor confirmation, SOP and eligibility checks, and fraud screening, then records every step in an audit trail so funding decisions are defensible.
How does AI invoice verification detect fraud?
Zolvo cross-references each invoice against the full portfolio to flag duplicates, the same receivable pledged twice, mismatched amounts, and document anomalies that manual review misses at scale. Details are on our invoice fraud detection page.
Does it replace FactorSoft or LoanPro?
No. Zolvo augments LoanPro, FactorSoft, QuickBooks, and bank feeds through Plaid rather than replacing them. There is no rip-and-replace migration, and typical go-live is about 2 weeks.
How much does it cost?
Pricing starts around $500 per month and scales with volume. To get a quote for your portfolio, contact our team.
Further reading
Learn more in how lenders secure a commercial loan and the invoice factoring guide. For the full map of commercial financing types, see the types of commercial financing.